Event Form

Convergence Event/Initiative Approval Form

EVENT APPROVAL – INITIATIVE APPROVAL – BUILDING USE – PROMOTIONS – PRODUCTION

Please note that this form is a request and your approval and/or building reservation is not confirmed until you hear from a Convergence staff member. Each requested Convergence Ministry will respond with an approval or denial depending up the policy of that department within 2 weeks of your submission. Forms must be received within the following time frame: 8 weeks for events and 3 months for conferences.

1. We do our best to provide all the services requested however many of our services are provided by volunteers therefore approval in each area will be based on availability.

2.If you have not heard from one our department administrators within 2 weeks please contact that department directly with the emails provided and CC: amberwhite@convergencechurch.com

3. Important Contact Info:

Building Use/Office – office@convergencechurch.com
Media/Production – media@convergencechurch.com
Worship – worship@convergencechurch.com
Childcare – kids@convergencechurch.com
Service Teams – welcomecentral@convergencechurch.com
Building & Grounds / Private Events – dwight@convergencechurch.com

Convergence Event/Initiative Approval Form

EVENT APPROVAL - INITIATIVE APPROVAL - BUILDING USE - PROMOTIONS - PRODUCTION

Step 1 of 2

APPLICANT'S INFORMATION
Today's Date*
MM slash DD slash YYYY
Name*
First Last
Phone*
Email*
TYPE - INITIATIVE - EVENT - HOLD DATE*
- EVENT
- INITIATIVE
- HOLD DATE
Let us know if you are proposing an INITIATIVE (ex. and ongoing project or campaign that does not have exact dates or calendar schedule needs), or an EVENT (a scheduled item that has exact day, time, location needs). HOLD DATE is an option for large, church-wide events, but when all the details are not known yet. With this option we will consider blocking out the days, BUT WILL NEED A FOLLOW UP EVENT FORM ASAP to get the accurate details of the event.
Is this event on campus?*
- Yes
- No
If off campus, what is the location?*
EVENT BASICS
Event Name*
Start Date of Event*
MM slash DD slash YYYY
End Date of Event
MM slash DD slash YYYY
Days of Events
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
If Repeating Please list Start & End Dates
What space / room are you requesting
Preference 1 Preference 2
Start Time of Event*

: Hours

Minutes

AM/PM
What time will you need the doors open?

: Hours

Minutes

AM/PM
End Time of Event*

: Hours

Minutes

AM/PM
What time will you need the doors locked?

: Hours

Minutes

AM/PM
If your event spans over multiple days with multiple start and end times please list them below by day:
Room(s) Set-Up
- Standard Set-Up for Room
- Special Set-Up Requested
If you are requesting a change to a rooms layout or decor, choose Special Set-Up Requested and we will contact you upon approval about your needs. If you want the room "as is," select Standard Set-Up for Room
Equipment Needed:
- TV set up
- White Board
- Microphone / Audio
(This is for Fellowship Hall or other classrooms primarily. DO NOT mark projector & screen for Sanctuary or CAC. See below for all other Production needs.)
Will you be serving food? (Only needed if event is at Convergence Church)
- Yes
- No
Will the kitchen be used?
- Yes
- No
EVENT DETAILED INFORMATION
Please describe the major components of your event in as much detail as possible:
(Even if this is a repeated event, please be as specific as possible)
Estimated Amount of attendees?
Who is your target audience?

(ex: family, youth, all church)
Are you asking Convergence to cover any monetary costs for this event?
- Yes
- No
If yes, we will contact you upon approval to discuss your request.
Do you require us to create a registration form?
- Yes
- No
This can either be for your event and/or for childcare purposes. (If you are handling your own registration outside our systems, you do not need to mark this box.) If Yes, we will send you a follow-up questionnaire to gather registration info
INITIATIVE DETAILED INFORMATION
Name of Initiative (Proposed)*
Please describe your proposed initiative in as much detail as possible:*
Who is your target audience? What is the initiative's goal?

EX. all church, youth -- connection, equipping
Are you asking Convergence to cover any monetary costs of this initiative?
- Yes
- No
If yes, we will contact you upon approval to discuss your request.

Save and Continue Later

Convergence Event/Initiative Approval Form

EVENT APPROVAL – INITIATIVE APPROVAL – BUILDING USE – PROMOTIONS – PRODUCTION

1. We do our best to provide all the services requested however many of our services are provided by volunteers therefore approval in each area will be based on availability.

2.If you have not heard from one our department administrators within 2 weeks please contact that department directly with the emails provided and CC: amberwhite@convergencechurch.com

3. Important Contact Info:

Convergence Event/Initiative Approval Form

Step 1 of 2

APPLICANT'S INFORMATION

EVENT BASICS

EVENT DETAILED INFORMATION

INITIATIVE DETAILED INFORMATION

CHILDCARE

WORSHIP

SUPPORT MINISTRIES

PROMOTION

PRODUCTION

Sign up for our mailing list:

Services

Preference 1	Preference 2